The Accounts Receivable Associate plays a crucial role in the financial operations of a company by ensuring accurate and timely processing of incoming payments from customers. This position involves tracking outstanding invoices, communicating with customers to resolve payment issues, and maintaining organized financial records. The Accounts Receivable Associate contributes to the overall financial health of the organization by optimizing cash flow and minimizing outstanding debts.

Salary Range

• $26-28 Hourly
  
  

Responsibilities

Invoice Processing:

• Generate and distribute invoices to customers in a timely manner.
• Verify the accuracy of invoices, including pricing, quantities, and payment terms.
• Address any discrepancies or issues with invoices promptly.
  

Payment Tracking:

• Maintain an up-to-date record of all outstanding invoices and payments received.
• Monitor and follow up on overdue accounts to secure payment.
  

E-Commerce:

• Posting payment
• Reconciling statements.
  

Customer Communication:

• Interact with customers via phone, email, or written correspondence to resolve payment disputes or answer inquiries regarding invoices.
• Provide excellent customer service and maintain a professional demeanor when communicating with customers.
  

Payment Reconciliation:

• Match incoming payments to the corresponding invoices and apply payments accurately in the accounting system.
• Investigate and resolve any discrepancies between payments and invoices.
  

Credit Management:

• Evaluate creditworthiness of customers and recommend credit limits.
• Assess the need for adjustments to credit terms and collaborate with management for approval..
  

Account Reconciliation:

• Reconcile accounts receivable ledger to ensure accuracy.
• Prepare periodic reports detailing account balances, aging summaries, and cash flow projections.
  

Collections:

• Initiate collections activities for seriously overdue accounts, including sending collection letters, making collection calls, and escalating as necessary.
  

Documentation and Reporting:

• Maintain accurate and organized financial records.
• Prepare and distribute regular reports on accounts receivable status to relevant stakeholders.
  

Process Improvement:

• Identify opportunities to streamline accounts receivable processes and improve efficiency.
• Collaborate with colleagues and management to implement process improvements.
  

Compliance:

• Ensure compliance with company policies and industry regulations related to accounts receivable.